A private AI that knows how your junk removal business prices and runs jobs
You are the one who knows whether the hot tub prices on its own, which transfer station is cheapest for a mixed load, and what the crew is allowed to leave on the curb. Xandite takes those rules out of your head and puts them where a crew lead can pull them up mid-job — without your pricing, your vendors, or your customer details ever touching a public AI service.
What only you know about running a junk removal business
Load pricing and the oddball-item rules
Most jobs price off how much of the truck they fill, against a minimum charge. The exceptions are what a new estimator gets wrong: items that price on their own regardless of volume — pianos, hot tubs, gun safes, riding mowers, whatever else sits on your standalone-item list — plus surcharges for stairs, long carries, and disassembly. There is also the question of when to hold firm on the in-person estimate versus honor the phone quote, and how much to discount a repeat customer or a same-day second job at the same address. Xandite can hold your fraction-of-truck breakpoints, your minimum, every add-on, and your discounting rules so a crew lead quoting a curbside add-on gets the same number you would have given.
Disposal, dump fees, and where each material goes
A profitable job is a routing decision as much as a pricing one. Clean C&D debris goes to a construction-and-demolition landfill, mixed household waste to a transfer station, metal to a scrap yard, and each charges differently — per ton, per yard, or a flat gate fee, with minimums that make a light load not worth a dedicated trip. Freon appliances carry a recovery fee, mattresses a recycling fee, tires and e-waste their own line items, and paint, solvents, and other household chemicals most sites will not take at all. Xandite can hold the current fee schedule for every site you use, their hours, and which materials each one will and will not accept, so the crew picks the cheapest legal drop for what is actually on the truck.
Donation versus landfill judgment
Whether the couch rides to your donation partner or straight to the landfill comes down to condition, and crews guess. Write down the bar: no rips, stains, or pet damage on upholstery; appliances clean and under whatever age limit you set; which partner takes what, and their pickup versus drop-off hours and any call-ahead requirement. Note the items that are a liability to donate at all — cribs, car seats, anything recalled — and the items worth setting aside for scrap or resale instead of paying to dump. Xandite can hold that list plus how you handle donation tax receipts for the customer.
Truck capacity and routing math
Every truck and trailer has a cubic-yard capacity and a weight limit, and heavy loads — concrete, dirt, shingles — hit the weight limit long before they fill the box. A day that looks like four easy stops can turn into two dump runs once you account for what each load actually weighs. Xandite can hold each truck's usable capacity, its weight ceiling, how many typical stops you can run before a dump trip is forced, and which job types need the trailer or a second truck dispatched, so dispatch is not finding out at the third stop.
Crew assignments and what each crew can handle
Not every crew runs every job. Estate cleanouts, hoarding jobs, and commercial accounts need specific people, specific equipment, and sometimes specific paperwork or PPE. Some crews are cleared for biohazard-adjacent work and some are not; some have the muscle and the straps for a gun safe down a flight of stairs. Xandite can hold which crews are cleared for what, which truck has the dump body and which has the box, where the appliance dolly is, and any account-specific rules a commercial client has set, so the schedule holds up when someone calls in sick.
Recurring and property-manager accounts
Property managers, realtors, and contractors who call every week are priced and handled differently from a one-off residential job — often a flat per-unit turnover rate, net-30 billing, a standing discount, and a named contact who approves the work. Some want a photo log of every removal; some need the invoice coded to a specific property. Xandite can hold each account's rate, billing terms, approval process, and documentation requirements so whoever picks up the job runs it the way that client expects.
Questions your team would type instead of calling you
- “Can the fridge go on the same load as the sectional and the mattress, or is that a second trip?”
- “What do we charge for a single hot tub removal with a 40-foot carry from the backyard?”
- “Which drop site is cheapest for a mixed load that is mostly construction debris?”
- “Does this couch go to our donation partner or the landfill if the cushions are stained?”
- “How many half-loads can we run before we have to hit the dump with the box truck?”
- “Who on the crew is cleared for the hoarding cleanout on Friday?”
Put what is in your head where the crew can reach it
Upload your pricing sheet, your dump-fee schedule, and your donation list once. Your staff ask the questions above in plain language from the portal and get your answer, grounded in your documents and cited — while every file stays inside your private workspace.